Purchasing & Vendor Information

Denton County Emergency Services District No. 1 utilizes cooperative purchasing programs and other procurement methods permitted under Texas law. The information below is provided to assist vendors when preparing quotes and invoices.

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Cooperative Purchasing Memberships

Vendors may reference the following cooperative purchasing memberships when preparing quotes.

Cooperative	Membership / ILA Number
Sourcewell	234961
BuyBoard	Denton County ESD1 (TX)
HGACBuy	ILC26-­21335

Vendors are encouraged to provide cooperative purchasing pricing when available.

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Vendor Documentation

• District W-9
• Texas Sales Tax Exemption Certificate
• New Vendor Form

All vendors are required to submit a completed W-9 and vendor information form prior to payment processing.

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Invoice Requirements

Invoices submitted to the District should include sufficient information to identify the authorized purchase.

Invoices should reference one of the following:

• District purchase order number (if one was issued)
• Quote or estimate reference number
• Name of the District employee who authorized the purchase

Invoices that do not contain sufficient information to identify the authorized purchase may delay processing.

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Billing Address

Denton County Emergency Services District No. 1
ATTN: Accounts Payable
P.O. Box 984
Argyle, TX 76226
Accounting Contact Form

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Payment Terms

Standard payment terms are Net 30 when possible.

Payment of invoices is subject to the requirements of the Texas Prompt Payment Act.

Texas Government Code Chapter 2251 – Prompt Payment of Governmental Entities

Certain purchases may require approval by the District Board of Commissioners in accordance with Texas Health & Safety Code §775.073

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Electronic Payments

The District encourages vendors to enroll in ACH electronic payment. ACH payments are faster, reduce administrative costs, and eliminate risks associated with paper check fraud.

Enroll for ACH Payment

https://www.dentoncountyesd1.gov/vendor-ach-authorization

Vendors must provide:

• Contact Information
• Banking Information
• Authorized Signature
• A voided check or bank letter

The District will independently verify banking information before activating electronic payments.

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Vendor Questions

Vendors with questions regarding purchasing or invoicing may contact the District at (940)464-7102 or through the contact page below.

Accounting Contact Form

Cooperative membership numbers are provided for vendor convenience. All purchases must be authorized by District personnel.